You need to work out :-
How many players are needed ?
How are the matches going to be recorded (Web site ? on paper ? ) ?
What is the best time ? (Evening for some is past midnight for others)
Ask everyone a date and you will get a different answer, the only way to do this is set a date further in the future and see what response you get. Has anyone thought about the January 5th ? this might be a better date.
You might need our help but it's your idea and I can see nothing that needs approval as players would already have access to the match servers.First we need the GU League admins to approve of this